---
title: Outlook tips to increase productivity
description: Outlook tips to increase productivity
---

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# [Outlook tips to increase productivity](https://www.xceptional.com/blog/2018/03/22/outlook-tips-increase-productivity)

 Written by [prontowebadmin](https://www.xceptional.com/blog/author/prontowebadmin) | Mar 22, 2018 11:00:59 AM

Microsoft is constantly updating and improving its Outlook email program, and some users struggle to keep up with all the new and exciting features. If you want to catch up on the latest productivity-enhancing tricks, this is the article for you.

**Clean Up your inbox**  
 No matter inbox how meticulously organized your Outlook inbox is, there's always room for improvement. For a little computer-assisted help, try the 'Clean Up' feature.

- From your Inbox, click the Home tab and choose from Outlook’s three Clean Up options: 
    - **Clean Up Conversation** - Reviews an email thread or a conversation and deletes redundant messages.
    - **Clean Up Folder** - Reviews conversations in a selected folder and deletes redundant messages.
    - **Clean Up Folder & Subfolders** - Reviews all messages in a selected folder and its subfolder, and deletes redundant messages in all of them.

**Ignore (unnecessary) conversations**  
 An overstuffed inbox is often caused by group conversations that aren't relevant to you. The **Ignore** button helps you organize your inbox and focus on relevant emails.

- Select a message, then click **Home > Ignore > Ignore Conversation**. You can also do this by opening a message in a new window and clicking **Ignore** under the Delete function. To recover an ignored message, go to the Deleted Items folder, and click **Ignore > Stop Ignoring Conversation**.

**Send links instead of a file copy**  
 Help your colleagues save storage by sending a link to a cloud version of a file instead of the file itself. This is particularly useful when sending massive files. You can also set permissions to allow recipients to edit and collaborate on linked files in real time.

- Upload the file you wish to send on OneDrive and send it to your recipients. From the message box, click **Attach File > Browse web locations > OneDrive**.

**Improve meetings with Skype and OneNote**  
 Outlook allows you to combine Skype's HD video and screen-sharing features with OneNote's organizational and project planning functions. It’s easy:

- Go to the Meeting tab in Outlook, then click **Skype meeting** and send the link to participants. After the meeting has started, select **Meeting Notes** (under the Meeting tab) and choose whether you want to **Take notes on your own** or **Share notes with the meeting**.

**Tag contacts**  
 To get the attention of a specific person in a group email message, use the @Mention function. This works particularly well for mails to multiple recipients or for if you simply want to convey the urgency of your message.

- In the email body or meeting request, type the ‘@’ symbol followed by the first and last name of the person you wish to tag (e.g., @firstnamelastname).
- To search for emails you're tagged in, select **Filter Email** from the Home tab and choose **Mentioned**, then choose **Mentioned**.

These are just a few strategies for getting more out of Microsoft's email platform. To unlock Outlook's true potential, you need the support of certified IT professionals. Give us a call today.

 Published with permission from TechAdvisory.org. [Source.](http://www.techadvisory.org/2018/02/outlook-tips-to-increase-productivity-2/)

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